How to Add or Change Your Signature in Gmail
Gmail keeps its signature settings two menus deep, and the mobile app uses a completely separate signature. Here's how to set both up properly — including a signature with your logo, brand colors and digital business card QR code.
Gmail on desktop (gmail.com)
The browser version of Gmail supports rich signatures with images, links and brand colors — the place to install a signature with your logo and QR code.
- 1
Open Gmail and click the gear icon in the top-right, then “See all settings”.
- 2
Stay on the General tab and scroll down to the “Signature” section.
- 3
Click “+ Create new”, name your signature, and write or paste it into the editor. (Paste from our free generator to keep your logo, colors and QR code intact.)
- 4
In “Signature defaults”, select your new signature for new emails and for replies/forwards.
- 5
Scroll to the bottom and click “Save Changes” — Gmail discards everything if you skip this step.
Gmail mobile app (iPhone & Android)
The Gmail app keeps a separate, text-only signature per device. Set it deliberately — or leave it empty so it never overrides your rich desktop signature.
- 1
Open the Gmail app and tap the menu (≡) in the top-left, then Settings.
- 2
Tap the email account you want to change.
- 3
On Android tap “Mobile signature”; on iPhone tap “Signature settings” and switch it on.
- 4
Type your signature and confirm (OK on Android; changes save automatically on iOS).
- 5
Note: the mobile signature is plain text only — it replaces your desktop signature on mails sent from the phone. Leave it empty if you prefer your rich desktop signature not to be overridden by a plain one.
Make your signature work harder
A plain name-and-phone signature is a missed opportunity. Our free generator builds a professional signature with your photo, brand colors and a QR code that links to your digital business card — every email becomes a networking touchpoint.
Create your free signatureGmail signature FAQ
- How do I add a logo or image to my Gmail signature?
- Gmail's editor accepts pasted HTML: build your signature in our free generator (photo, logo, QR code included), copy it, and paste it into the signature box. You can also insert hosted images with the image icon in the editor toolbar.
- Why doesn't my signature appear when I send from my phone?
- The Gmail app uses its own “mobile signature” which overrides the desktop one when set. Either configure it in the app (text only) or leave it off so recipients see nothing from mobile — the rich desktop signature only applies to mail sent from a browser.
- Can I use different signatures for different addresses in Gmail?
- Yes. If you use “Send mail as” aliases, the Signature section shows a dropdown per address — create a signature for each. The signature switches automatically when you change the From address.
- Why did my signature formatting break after pasting?
- Paste with formatting (Ctrl/Cmd+V, not “paste without formatting”), and make sure the source is real HTML — signatures copied from Word often carry broken markup. Generators that output clean inline-styled HTML, like ours, survive Gmail intact.
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