Should I add my company logo to my email signature?

Yes. A small company logo helps recipients recognize your business at a glance. The free generator creates a clean text signature; to add your logo, create a free digital business card and build your signature from it, which also lets you add a photo and a QR code.

What size should an email signature be?

Keep it to four to six lines of text and no wider than about 600 pixels. Logos and headshots should stay small so the signature loads quickly, stays readable on phones and is less likely to show up as an attachment.

How do I add my signature in Gmail or Outlook?

Copy your signature, then paste it into Gmail under Settings › See all settings › General › Signature, or into Outlook under Settings › Mail › Compose and reply. Our Gmail and Outlook guides walk through each step, including setting it as your default.

Will my email signature look right on mobile?

Yes. Signatures from our generator use a simple, email-safe layout that renders cleanly on phones as well as desktop inboxes. Send yourself a test email and open it on your phone to confirm the logo, links and QR code display the way you expect.

Is the email signature generator free?

Yes. The email signature generator is free with no signup, and you can create and copy as many signatures as you like. Signatures built from a business-card.ai digital business card are free to start and add your logo, a QR code and more templates.

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Business Email Signature

Create a professional business email signature

Q: What should a business email signature include?

Include your full name, job title, company name, one phone number, your website and a company logo. Add a link to your digital business card or a QR code so recipients can save your contact. Leave out quotes, extra phone numbers and large images that clutter the signature.

Build a clean, on-brand email signature with your name, title and contact details for free. Start with our free generator, or create it from your digital business card to add your logo and a QR code. Then paste it into Gmail, Outlook or Apple Mail.

Create my email signature For teams

What should a business email signature include?

A business email signature should include your full name, job title, company name, one direct phone number, your website and a company logo. Keep it to four or five lines, use your brand colors sparingly and add one clear link, such as your digital business card, so recipients can save your details in one tap.

Full name, job title and company name
Direct phone number and business email address
Company logo, website and one brand accent color
A link to your digital business card or a QR code to save your contact

Business email signature examples

Most professional signatures follow one of a few proven styles. A minimal layout suits consultants and lawyers, a corporate layout with logo and brand color suits larger companies, and a layout with photo and QR code suits sales and client-facing roles. Pick the style that matches how your recipients already see your brand.

Minimal professional: name, title, phone and website in clean text
Corporate: company logo, brand accent color and a clear divider
Client-facing: headshot, direct line and a QR code to save your contact
Compact: a short two-column layout that stays readable on mobile

How to create a business email signature for free

Use our free email signature generator: enter your details, pick an accent color and copy the finished signature, with no signup and no HTML to edit. Want your logo, photo, a QR code and a choice of templates? Create a free digital business card and build your signature from it instead.

1Open the free email signature generator
2Enter your name, job title, company, phone, email and website
3Pick an accent color that matches your brand and check the live preview
4Click Copy signature and paste it into Gmail, Outlook or Apple Mail

Open the free email signature generator

How to add your signature to Gmail and Outlook

In Gmail, open Settings, choose See all settings, paste your signature in the Signature section and save. In Outlook, open Settings, go to Mail and then Compose and reply, paste it into a new signature and save. Our step-by-step guides walk you through both email clients, including setting it as your default.

Gmail: Settings › See all settings › General › Signature
Outlook: Settings › Mail › Compose and reply › Email signature
Set it as the default for new emails, replies and forwards
Send yourself a test email to check it on desktop and mobile

How to add a signature in Gmail How to add a signature in Outlook

Matching email signatures for your whole team

Everyone on your team can create a matching, professional signature from their own digital business card. Each person picks the same template and brand color, adds their own name, title and contact details, and copies the result into their email client. The outcome is a consistent, on-brand look across every client email.